---
title: "Add forms to products to collect additional guest information online"
slug: "add-forms-to-products-to-collect-additional-guest-information-online"
updated: 2026-06-16T18:17:25Z
published: 2026-06-16T18:21:40Z
canonical: "mysupport.roller.software/add-forms-to-products-to-collect-additional-guest-information-online"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://mysupport.roller.software/llms.txt
> Use this file to discover all available pages before exploring further.

# Add forms to products to collect additional guest information online

Adding a form to a product lets you collect additional guest information during online checkout. The form can also be included in order confirmation emails so guests can complete it after purchase.

> [!NOTE]
> To add a form to a product, you first need to [create the form](/v1/docs/create-a-custom-form).

[Embedded content](https://fast.wistia.com/embed/iframe/29rr7gsgx4)

## How it works

To collect information using a form:

1. Create a form.
2. Attach the form to a product.
3. Guests complete the form during checkout or from their order confirmation email.
4. Staff can view responses in Venue Manager or POS.

## Add a form to a product

https://rollerdigital.wistia.com/medias/29rr7gsgx4

You can link a form to a product once you've created a form. Follow the instructions below to add a form to a product:

1. From Venue Manager, go to **Products** > **All products.** Select the product you want to attach your form to.
2. Scroll to **Additional options.**
3. Select **Forms.**
4. Select the form or forms you want to link to the product from the drop-down menu. To remove a form, choose it from the drop-down menu and uncheck the box next to its name.
5. Select **Apply**.
6. Select **Save.**

![](https://cdn.us.document360.io/23700755-951c-4b69-8afe-ec8b33c6c689/Images/Documentation/8025323410447.png)

> [!NOTE]
> Forms cannot be added to: **stock**, **add-on** or g**ift card** product types. If you edit a form already attached to a product, the changes will be updated immediately wherever the form is displayed.

## Guests complete the form during checkout

When a guest adds the product to their cart during checkout, the form appears before the purchase is completed. Guests must complete the form before finalizing their order.

![](https://cdn.us.document360.io/23700755-951c-4b69-8afe-ec8b33c6c689/Images/Documentation/8026097408143.png)

## Order confirmation emails

If order confirmation emails are enabled in the [form settings](/v1/docs/create-a-custom-form), the confirmation email includes a link to the form associated with the product. To display the form in confirmation emails, make sure the **form panel** is enabled in the [email template](/v1/docs/customize-your-email-templates).

![](https://cdn.us.document360.io/23700755-951c-4b69-8afe-ec8b33c6c689/Images/Documentation/8027022576399.png)

## View form responses in Venue Manager & POS

Staff can view form responses when confirming online bookings in Venue Manager or when redeeming tickets in POS.

**Venue Manager**

From Venue Manager:

1. Search for and select the booking.
2. Go to the **Documents** tab.
3. Select the form to view or modify responses.

![](https://cdn.us.document360.io/23700755-951c-4b69-8afe-ec8b33c6c689/Images/Documentation/8026413366799.png)

**POS**

1. Search for and select the booking.
2. From POS, search for and select the booking. Scroll down to **Forms**, then select the form title (eg Party Booking Details) to open and view form details.

![](https://cdn.us.document360.io/23700755-951c-4b69-8afe-ec8b33c6c689/Images/Documentation/8026475424527.png)

## Related

- [Add questions & checkboxes for guest consent prior to buying online](/add-questions-checkboxes-for-guest-consent-prior-to-buying-online.md)
- [Pre-launch checklist](/pre-launch-checklist.md)
- [Add the overlay checkout experience to your website](/add-the-overlay-checkout-experience-to-your-website.md)
- [Create a custom form](/create-a-custom-form.md)
- [Why is a session pass not available in my online checkout?](/why-is-a-session-pass-not-available-in-my-online-checkout.md)