The Bookings report shows all of your venue's bookings within a selected date range. The date filter is based on the date the bookings are for, not the dates that transactions are made.
The permission Can access Sales reports is required for staff to access the Bookings report. Administrators and manager system roles have this permission enabled by default.
What to use the report for
Use this report is to see all of the bookings that were made for dates within a selected range. If you have products that are not for a specific date, the filter will bring them in based on transaction date.
What to expect
The information displayed here is a direct reflection of the data on the Bookings page (in grid view).
Additionally, there's a summary matrix at the top for quick access to key figures, such as total booking cost, outstanding balance, and total guests.
It's important to note that the booking cost reflects the total value of the booking, whether or not it has been paid.
Furthermore, the report updates automatically as soon as any outstanding balance is settled.
The data you can see
You can filter the report by date and by booking status.
Booking Status is the current payment status of the booking:
All which includes fully paid, pending, partially paid, and canceled bookings
All reserved which includes fully paid, pending and partially paid but not canceled bookings
Pending which means that no payment has been made against this booking
Complimentary which means that there is no payment required for this booking
Partially Paid which means that there is still an amount outstanding on this booking
Fully Paid which means that the booking is all paid up with no amount outstanding
Canceled which is for bookings which are marked as canceled by you (the Venue)
To learn how to adjust the columns shown or add grouping to this report, see our article on using the reporting grid.
The columns available are:
Booking Date is the event date of the booking. If the product sold does not require a specific booking date, this will be the same as the transaction date. Note that for Standard Passes that are valid # number of days after the purchase date or redemption date, the booking date will change and match the date it is redeemed (ie checked in/used)
Session Time is the time the booking is for (only if it is a Session Pass)
Booking ID is the unique identifier for a booking in ROLLER
Headcount is the expected guest headcount based on pass tickets sold in the bookings
Amount is the total booking value, which is the sum of booking items less any discounts applied
Balance is the outstanding amount remaining to be paid on the booking
Booking Status is the current payment status of the booking:
All which includes fully paid, pending, partially paid, and canceled bookings
All reserved which includes fully paid, pending and partially paid but not canceled bookings
Pending which means that no payment has been made against this booking
Complimentary which means that there is no payment required for this booking
Partially Paid which means that there is still an amount outstanding on this booking
Fully Paid which means that the booking is all paid up with no amount outstanding
Canceled which is for bookings which are marked as canceled by you (the Venue)
Booking Name is the primary booking holder for the booking. If a name has not been manually applied it will be the name of the guest who has completed the booking
Contact Name is the name of the primary contact for a company booking
Email is the email address of the primary booking holder
Mobile is the mobile phone number of the primary booking holder
Channel is the area of the ROLLER system where the booking was created
Venue Manager
Online checkout
POS
Self-serve kiosk
API
Data import
Transaction Date is the date and time the booking was created (local time)
Frequently asked questions
How is this report different from the Bookings page in Venue Manager?
This report closely mirrors the Bookings page in ROLLER and draws from the same dataset. However, it offers additional metrics like total Booking cost and Guests as totals, which are not accessible on the Bookings page. For advanced exporting of bookings, it's recommended to use the functionality available on the Bookings page.