Use this guide to find the right ROLLER resources for common bookkeeping tasks, including setting up reporting, finding subscription invoices, reviewing revenue, exporting data for Xero, and reconciling ROLLER Payments payouts.
This guide is for bookkeepers, finance teams, and venue managers who need to work with accounting and reporting data in ROLLER.
What you can do
Choose between cash and accrual accounting resources
Set up reporting categories and GL codes
Find ROLLER subscription invoices
Report on sales and recognized revenue
Export figures for Xero
Reconcile payouts and transactions with ROLLER Payments
Set up accounting and reporting
Understand cash and accrual accounting
In ROLLER, you can choose between cash or accrual accounting for recognizing revenue.
Cash accounting recognizes revenue when money is received.
Accrual accounting recognizes revenue when revenue is earned.
If you use accrual accounting, you also get access to additional reports and data.
Use these guides to learn more:
Accrual accounting is generally considered the most accurate way to report revenue. Some governments restrict the use of cash basis accounting for larger businesses or businesses with inventory. Consult your financial advisor to decide which method is right for your business.
Set up reporting categories and GL codes
Reporting categories help you organize multiple products under a specific category and GL code. This makes reconciliation easier.
For the best results, assign all products to a reporting category.
Use these resources:
Trial Balance report
Find and pay ROLLER subscription invoices
Find your venue's ROLLER invoices
You can view and download your venue's ROLLER subscription invoices in Venue Manager.
Use this guide:
Report on sales and recognized revenue
Choose the right report
If you want to... | Use this resource |
|---|---|
See total sales and funds received for a selected time period | |
See a daily snapshot of sales and attendance | |
Check a quick summary of sales, expected headcount, and recognized revenue | |
Report on recognized revenue for end-of-month financial management and reporting | |
Find other available reports by use case | |
Schedule reports to be sent regularly by email |
Report on sales for a specific time period
Use the Detailed Product Sales report to see total sales and funds received for a selected date range and product.
If you use accrual accounting, the report also includes columns for recognized revenue based on ticket redemption at POS or ticket expiry.
Use this guide:
Report on recognized revenue
Use the Revenue Recognition report for both cash and accrual accounting.
You can filter the report by date range and transaction type. If you use accrual accounting, extra columns show fund movements from the initial transaction to deferred revenue, then to gross and net revenue.
Use this guide:
Schedule important reports
Use scheduled reports to automate report delivery by email.
Use this guide:
Export data for Xero
Export figures to match Xero mapping
If you use Xero, first map your transactions and events to Xero GL codes and tax descriptors in Venue Manager. Then use the Xero Export report to export a CSV file for Xero.
Use these guides:
Reconcile payouts and transactions with ROLLER Payments
Reconcile payouts
Use the ROLLER Payments Payout Export report to reconcile your payouts.
Use this guide:
Check when authorized funds have settled
Use the ROLLER Payments Dashboard to view a real-time balance of pending and deposited funds. You can also monitor the total value of authorized and refunded transactions for the period.
Use this guide:
Fix common reporting issues
Find products assigned to "Unassigned"
If the GL name "Unassigned" appears in the Ledger Summary report, some products do not have a reporting category assigned.
Assign reporting categories to all products to get the most from the Ledger Summary report and reporting categories.
Use this resource: